Tag Archives: Office 365

Microsoft Dynamics NAV 2018 – Feature Highlights

As announced at the previous Directions, the latest version of Microsoft’s ERP system Dynamics NAV 2018 has been released on the 1st of December. The new version contains several new features and improvements.

Dynamics NAV 2018 - Feature Highlights

Aside from improved Office 365 integration and several new general features, the changes mainly concern financial accounting and inventory management. The most important enhancements and improvements at a glance:

General new features
With the new version, the user is fully supported during setup and configuration by various setup wizards accompanying the user step by step in defining the parameters for a certain module or area. In addition, all classic setup pages can now be called at one single place, categorized by area. Another new feature is the ability to change the role center directly in the Web Client without logging off and to create user task lists that – similar to Outlook – can pint to certain ERP-specific tasks, support prioritization and repetition, and can be connected to defined pages or reports. Version 2018 also allows the user to generate a PDF preview of reports in all major browsers (previously only Internet Explorer).

New financial accounting features
In financial accounting, dimension filters can now be applied to all dimensions. These are available, among others, in the chart of accounts, general ledger, accounts payable and receivable. Certain Excel reports, such as balance sheets, profit & loss, cash flow statements or traw balance sheets, can now also be constantly updated via Excel. Moreover, lists (e.g. journals) can now be accessed in Excel and changes written back, taking business logic into account. Both require an Office 365 account. Dynamics NAV 2018 also offers an additional subledger for employees with individual “employee” ledger entries as well as an account type “employee” in the general journal (e.g. for settling travel expenses). In addition, the new Accountant Hub provides cloud-based support for external accountants.

New inventory features
Dynamics NAV 2018 surcharges based on gross weight and volume can now be assigned. Gross weight and volume are taken from the item card and units are converted based on this information. Another new addition is the opportunity to adjust vendors with OCR for an even more accurate recognition of invoices. Moreover, items can now be classified (category and further attributes) based on images (using a cloud-based Azure Machine Learning Algorithm).

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Microsoft 365: New Cloud-Bundles officially available

Microsoft 365 Cloud BundlesAs already announced on this years’ „Inspire“ partner conference, Microsoft has now released the Enterprise version of its new cloud service package Microsoft 365. The Business Edition can currently be tested in a public preview.

The new bundles combine different cloud-based Microsoft services. It is possible to provide the user with a modern, intelligence and safe workplace now. In order to meet the requirements of different companies, from small companies to large corporations, the packages are available in two different models.

The Enterprise Bundle includes the Enterprise versions of Office 365, Windows 10 and Enterprise Mobility + Security (EMS) for larger companies and supports the employees by modern technologies (e.g. Machine Learning and Artificial Intelligence) and an extensive choice of apps and services. These not only increase the creativity and flexibility, but also improve the communication between individual users and teams as well as the IT- and security structure within the company. Microsoft 365 Enterprise is already completely available.

On the other hand, Microsoft 365 Business was produced for smaller and medium-sized companies and includes Office 365 Business Premium and security- and management capabilities for Office apps and Windows 10 devices. In addition, it offers the possibility to upgrade to Windows 10 professional. Users will be offered a complete suite of productivity and security applications, which will also help to relieve the IT department. Moreover, it offers employees, customers and business partners the possibility to connect with each other and allow them to work at every optional place and device – always protected by special security precautions. You can now test the business version of Microsoft 365 in a public preview, the full version will be available in autumn 2017.

Microsoft Flow And PowerApps

With the advanced development of the Microsoft product world, the opportunities to connect individual services and solutions are also increasing more and more. For example, Microsoft Flow simplifies the workflows between preferentially used cloud-based apps and services. Additionally own apps can be generated, adapted and shared with other users by PowerApps.

By Microsoft Flow, users are able to set up automated workflows between their preferred services and apps, to synchronise files, to collect data and to receive messages accordingly. Templates are already contained in Flow for this purpose; however, the user is also free to create his own workflows that correspond to his own work processes and process requirements. Essentially, Microsoft Flow includes the following features:

  • Delivery of a message as soon as a folder or file has been updated.
  • Automatic collection and organisation of business data.
  • Continuous synchronisation of data so that all folders are always up-to-date.
  • Automation of approvals, e.g. by means of immediate messages via e-mail, Yammer or Twitter.

By connecting the various apps and services, automatic workflows, for example, can be created between Microsoft Dynamics NAV, Office 365, SharePoint, Outlook, Dynamics 365, Yammer and many other applications. In concrete use cases, for example, e-mail attachments could be saved in a SharePoint library, automatic Yammer postings could be created when a new CRM sales opportunity is created, important Outlook e-mails could be copied into OneNote, Dynamics CRM leads could be created from Excel tables, and much more. The interactions between the individual applications are almost unlimited. You can see an example of the creation of a workflow with data from Dynamics NAV 2017 in the following video:

Video Microsoft Flow

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Microsoft Dynamics NAV 2017 – Deeper Office 365 integration

Microsoft’s goal while developing the new Dynamics NAV version 2017 has been connecting the two worlds of Dynamics NAV and Office 365 as closely as possible. The principal focus is the expanded interaction with Outlook.

An Outlook add-in offers the possibility to access the financial data or information of his business contacts and customers from Outlook and to produce and send quotes to them directly.

Outlook integration in Dynamics NAV 2017
Outlook integration in Dynamics NAV 2017

The mentioned functions are normal pages that can be expanded by developers at any time according to the requirements in each case.

Professional e-mail templates can be generated, containing images and invoice information with items, amounts, due dates and payment conditions. The templates can be used when sending e-mails to the customers.

Document layouts in Dynamics NAV 2017
Document layouts in Dynamics NAV 2017

The front pages of the e-mails are generated in RDLC or Word report layout using NAV Report and enable a uniform appearance of all e-mails with attached PDF documents. The distribution of company-wide standardized templates ensures consistent appearance towards the customer – regardless of the message sender and the recipient device. The opportunity to create different layouts for different occasions (e.g. seasonal business) provides for particular flexibility.

E-Mail with attached PDF invoice
E-Mail with attached PDF invoice

Optimal interaction through contact Synchronisation

In addition, Dynamics NAV 2017 allows the user to get the contacts from the ERP system synchronised with Office 365 by means of contact synchronisation without leaving the application. In this way, for example, contacts can be added and updated in Outlook and subsequently synchronised with Dynamics NAV 2017. The contact synchronisation can be performed not just manually, but also daily or weekly with the automatic background synchronisation. A contact filter in Dynamics NAV ensures that only the required contacts are synchronised.

Microsoft Dynamics NAV 2017 officially available

As announced a few weeks ago, Microsoft has now officially launched its latest release Dynamics NAV 2017 on the market. According to Microsoft, the new version of the ERP system puts the worlds of NAV and Office 365 closer together, enhances the platform in different areas and creates completely new opportunities with various apps and Extensions.

Dynamics NAV 2017 Features
Quelle: Microsoft

With the release of Microsoft Dynamics NAV 2017, users and developers have now the following new functions, enhancements and improvements available:

  • Linked directly to Office 365 for easier navigation between Dynamics NAV and Office applications, such as Outlook or Excel as well as Power BI integration
  • Numerous functional enhancements in Financial Management and E-Everything (e.g. improvement of OCR services, cash flow, financial reports, faster payment of invoices thanks to integrated links to payment services such as PayPal and simplified creation of account categories)
  • Integration of Cortana Intelligence for the specific analysis and use of business data and generation of intelligent forecasts and decision making – calculated by powerful machine learning
  • Enhanced user experience due to numerous web, app, and phone client improvements as well as Smart Notifications, which guide users through processes relevant to the context and an Assisted Setup Wizard, which supports the setting up and importing of data, besides other things
  • Improved CRM integration through simplified usage within Dynamics NAV and enhanced CRM functions
  • Simplified categorization, management and filtering of articles by allocating article attributes and enhancing sales documents
  • Many new options for users thanks to helpful extensions that are provided by the already rolled out AppSource (e.g. Quick Box and PayPal)
  • Numerous other new features, such as the integration of Power Apps to create and publish streamlined apps and Microsoft Flow to link various cloud-based data and services as well as many enhancements for developers (e.g. additional object types)

You will soon be able to obtain detailed information regarding the feature highlights mentioned and many other new functions in Dynamics NAV 2017 in our new Dynamics NAV 2017 blog series.

On November 1st, Microsoft also released its new cloud-based business solution Dynamics 365 on the basis of Dynamics NAV 2017 in North America and Canada. We will keep you informed about its content and differences to the “traditional” NAV.

Microsoft releases a preview of its new cloud-based solution “Project Madeira”

A few days ago, Microsoft announced the upcoming release of its new business management offering called “Project Madeira”. The cloud-based solution will be released on the US market first, in the fall of 2016, and can be tested as a free preview up until then.

Rolecenter in Microsoft Project Madeira
Rolecenter in Microsoft Project Madeira

“Project Madeira” is an ERP service for small and mid-sized businesses (SMBs) with up to 100 employees that interacts with Microsoft’s cloud platform Azure and Office 365. The product serves to execute business processes and is characterized by its high usability and simplicity, which are already appreciable during the systems very easy setup.

“Project Madeira” is based on Microsoft’s established ERP system Dynamics NAV, but limits itself to the most important base functionalities, what makes it especially comfortable to use. That means the solution focusses primarily on companies that have already outgrown their basic finance and accounting tools but are not ready to invest in an expensive, customized ERP system yet.

Due to the simplified and reduced scope of functions, users of “Project Madeira” will have to pass on many of the more complex features. So you can easily create, post, print and dispatch offers, orders and invoices but, for example, can only offer items (not ledger accounts, resources, surcharges or discounts etc.). Despite its simple structure, the solution – like Dynamics NAV – can represent many processes in finance and accounting, sales and even purchasing. “Project Madeira” also permits extensions, of which three are already available and installable in the preview version (PayPal, QuickBooks Import and US Bankimport Envestnet Yoodlee). In future, third-party developers (“independent software vendors”) will be able to develop new extensions and sell them to customers.

Extensions in Microsoft Project Madeira
Extensions in Microsoft Project Madeira

While the solution is functionally limited in many areas, it also offers other new functions that the current version of Dynamics NAV does not. “Project Madeira” features, for example, completely revised online help, integrated tooltips on table fields and actions, as well as a role center for the CRM module within Dynamics NAV and new “ready-to-use” permission sets. Another highlight is the ability to display items from an item list as large pictures.

Item list with big pictures in Microsoft Project Madeira
Item list with big pictures in Microsoft Project Madeira

The most impressive new feature, however, is the strong integration into Outlook or the Outlook Web App (OWA) combined with Office 365, which shows context-sensitive data about the sender from the ERP system. This way, users can create orders directly and send a corresponding e-mail with a PDF attachment without ever leaving Outlook/OWA.

Microsoft Project Madeira Office 365 Integration
Microsoft Project Madeira Office 365 Integration

With “Project Madeira”, Microsoft reveals the efforts they are currently making towards the logical continuation of NAV. The preview version of “Project Madeira” will remain available for testing until fall of 2016, afterwards the solution will be officially released on the US market first and then in other countries.

Keep checking here as we continue to post more about functions that will also affect the new Dynamics NAV release.

Microsoft Dynamics NAV 2016 officially available

The waiting has come to an end: At Directions EMEA 2015 in Mannheim, Microsoft announced the official availability of its new release, Dynamics NAV 2016. The ERP software offers its users numerous important innovations relating to portability and integration, as well as application-related and technologically progressive upgrades.

Even with the new release of its ERP solution, Microsoft wants to adhere to the three promises made to its users. Like its previous versions, the product shall be quick to implement and easy to use, and above all shall assist medium-sized companies all over the world in achieving their goals.

The release of Microsoft Dynamics NAV 2016 (Navision) brings numerous functional innovations and upgrades. These encompass amongst other things:

• The new innovative Universal App (available for Windows, iOS and Android), which now enables the program to be used even on the smartphone.

• Greater integration with the Microsoft products CRM, Azure and Office 365 to ease workflows, as well as upgraded Power BI Content.

• Extended opportunities for the digitalisation of company documents and processes through Document Management, OCR and a new Workflow Module.

• Improved links to the outside world through new E-Services and Microsoft Social Engagement Integration.

• Additional upgrades in the development environment (e.g. new automated tests), financial accounting and the Web Client.

Release Dynamics NAV 2016
Source: Microsoft

You will soon find detailed information about the new functions and upgrades in Dynamics NAV 2016 in our ERP newsroom.

Further information directly related to the new release can also be found here.

Dynamics NAV 2015 Tablet Client – Seven Practical Features

Microsoft Dynamics NAV 2015 Tablet ClientBy introducing the Tablet Client, Microsoft gives Dynamics NAV 2015 users brand-new ways to use ERP software directly on location and thereby design company processes more efficiently without Interfaces.

Field staff can use the Tablet Client to initiate and edit highly complex processes directly on site with the customer, for example. It is extremely important that end users accept the Tablet Client. This is because managing processes, such as data collection for CRM business transactions, isn’t as effectively as in the case of order entry. Intuitive, simple, and fast operation ensures users to complete their tasks with pleasure. User experience is therefore a key factor in the success of tablet clients. Here we have listed some of the practical features that make Microsoft Dynamics NAV 2015 comfortable to use on mobile devices.

1. Use simple gestures to analyze your data at a detailed level
The Dynamics NAV 2015 Tablet Client is specially designed for use on mobile devices and it is simple to use with intuitive gestures. The data displayed can be selected by tapping and swiping. It can also be zoomed in and broken down for evaluation at a detailed level.

2. Take photos and upload them to Dynamics NAV without any extra steps
The Dynamics NAV 2015 app allows users to take photos using the tablet camera and directly upload them to the ERP system. The images are also immediately available on the Web Client and the Windows Client and can be attached to documents, for example. Therefore, it is no longer necessary to upload the photos to the computer to transfer them to Dynamics NAV.

3. Sign directly on the tablet
Add-ins in Dynamics NAV 2015 make it possible for the business partner to sign specific documents directly on the mobile device. This eliminates time-consuming paper-based archiving.

4. Transfer data conveniently to Microsoft Excel or Office 365
The Dynamics NAV 2015 app enables users to send tables to Microsoft Excel or Office 365 for editing or further distribution quickly and easily. As a result, it is possible to bypass the Web or Windows Client.

5. Print and send your documents with a single click
The Dynamics NAV 2015 tablet app provides the option to create PDF documents, print them out, or e-mail them directly within the application quickly and easily. All of this can be done in one single step without having to switch to the Web or Windows Client.

6. Benefit from the split screen
Users of Windows-based mobile devices (Surface) can take advantage of the split screen, which makes it possible to use multiple applications in parallel. This way, users can simultaneously display Microsoft Dynamics NAV 2015 and Outlook on the screen, for example.

7. Use the global search function
Unlike the Web Client, the Dynamics NAV App Client offers a global search function. If a term is entered into the search field, the software searches the entire table, without a specific search field having to be specified in advance.

Dynamics NAV 2015 Feature Highlights

Microsoft Dynamics NAV 2015 Features Last October, Microsoft placed the new version of its ERP software named Microsoft Dynamics NAV 2015 on the market. The new version contains lots of interesting innovations.

For three months now, users of the ERP system Dynamics NAV 2015 (Navision) have been able to access and benefit from the new and enhanced features of the software. Many of the innovations promise an even easier and more comfortable use as well as enormous time and cost savings. We have summarized the most important features for you:

Flexible use of the new tablet client
With the new tablet client, users have the possibility to work with Dynamics NAV 2015 not only on the Windows or web client, but also from on the way on their mobile devices (iPads, Microsoft and Android tablets), allowing them to access enterprise data and processes location-independently. With the release of the new version, Microsoft provides Dynamics NAV apps for the use on mobile devices (tablets only), which can be downloaded in the respective app stores.

Optimized user interface
A new customizable user interface allows to set up role centers and pages using active info tiles and individual color coding, so one can easily navigate, and quickly access key information and KPIs. This enables the system to indicate any need for action that might exist in any specific case. By adapting the menu to user roles and permissions, users see only the relevant information.

Microsoft Dynamics NAV 2015 Features Release Tablet Client Document Report

Comfortable document layout with Microsoft Word
Within the application individual document reports can be designed comfortably in Microsoft Word (instead of Visual Studio) without consulting an expert, and can afterwards be rapidly imported into Dynamics NAV 2015, thereby offering easy design possibilities. The software also provides some predefined templates which can be used or modified according to own taste and requirements. The process here is designed similar to a mail merge in Word.

Integration with other Microsoft applications such as Office 365
Microsoft Dynamics NAV 2015 offers the ability to integrate with other Microsoft products such as Office 365, and then comprehensively use the two applications. For example, users can access Word or Excel directly through NAV 2015, and get the necessary information.

Improved update options and performance
In Dynamics NAV 2015 automated processes for standard installations help to optimize update performance to increase efficiency and speed. This in turn may lead to huge cost and time savings, for example, if the upgrade to the next version of Dynamics NAV is imminent.

What’s New in C / SIDE
The new version also brings some improvements regarding the development environment in Dynamics NAV 2015. There is, for example, a new property in the page elements for subpages, where several lines of code can be marked simultaneously, and be commented with a single click.

These features and further “small improvements” shall make working with Microsoft’s ERP system more efficient and comfortable in the future.