Tag Archives: NAV 2017

Microsoft Dynamics NAV 2017 – liquidity planning

Only companies that keep constant track of their funds can plan ahead and guarantee their capacity to pay. Here, constant monitoring of solvency development is particularly important. Microsoft Dynamics NAV offers the required tools.

Careful cash flow planning, also integrated into Microsoft Dynamics NAV, is necessary to correctly control and analyze cash flows in a company. This software draws all relevant information from various business areas (e.g. purchase and sales) and uses it as a basis for forecasts on all incomes and cost for a set period. One large advantage of cash flow planning is the inclusion of target figures such as posted orders. As the information used is real-time, it can be traded quickly as needed. This does not properly work in isolated financial accounting, as here only logged values are available.

Dynamics NAV 2017 Cash Flow
Cash Flow Planning in Microsoft Dynamics NAV 2017

With the 2017 version of Microsoft Dynamics NAV, two new areas have been added to the cash flow functions – areas that also play an important role in planning:

  • The projects or project incomes
  • The VAT settlement (more detailed, the determination of VAT payable amounts)

It is now also possible to manually enter neutral incomes and cost. In this way, amounts outside of Dynamics NAV can be considered as well.

Dynamics NAV 2017 Cash Flow
Includable origin types in Cash Flow Planning

At first use of the cash flow tool, from version 2017 upwards, users are additionally assisted by a configuration assistant. This guides them through the necessary parameters, allowing users to define these by themselves.

Microsoft Dynamics NAV 2017 – Extensions

Since the publication of Dynamics NAV 2017, the NAV environment has been comprehensively expandable with additional modules or extensions. Partner solutions will also be made more and more available as extensions in future.

The extensions “PayPal Payments Standard” and “Sales and Inventory Forecast” are already included in Dynamics NAV 2017. The former can insert a PayPal payment link into the invoice document and the latter uses Cortana Intelligence for the targeted analysis of corporate data as well as for the subsequent creation of meaningful forecasts – calculated by means of p0werful machine learning. In Dynamics 365 for Financials, further modules can be installed directly via Microsoft AppSource. For Dynamics NAV, partners have the possibility to make the solutions available as a NAVX package to be installed locally.

NAV 2017 - Extensions
NAV 2017 – Extensions

As an additional layer, extensions contain all object changes, new objects and rights and can also include .NET add-ins and initial data, for example for set-up tables. This layer can be installed and activated without restarting the service tier. The service tier changes all relevant SQL tables upon activation and shows the extensions to the user.

The objective is to simplify the entire update process. The basic system can be updated and the extension layer is automatically also updated by the service tier. You can always stay up-to-date without dispensing individualisations, as long as the basic system maintains all references for the additional layer.

The enlargements of extensions are available in the developer environment both in the debugger and in the code coverage. It is also possible to remove extensions again residue-free. Thereby, all additional fields and table data will be removed.

Microsoft Dynamics NAV 2017 – improving the user experience

In addition to numerous functional innovations offered by the new version of the ERP system, many of the enhancements in Dynamics NAV 2017 also contribute to a more pleasant user experience. Highlights are the new smart notifications as well as a few improvements to the Web Client.

Users can now gain more benefit from non-invasive, intelligent messaging on their user interface that accompanies them through relevant work processes on a context-dependent basis. That means that the user receives information about certain situations and workflows without being disrupted or even blocked in the continuation of his current actions or tasks. This type of messaging supports new, less experienced users in particular in carrying out tasks intuitively without disrupting their workflow.

Smart notifications in Dynamics NAV 2017
Smart notifications in Dynamics NAV 2017

The messages appear at the top edge of the page in a messaging bar – with several notices at the same time in chronological order. The user can then decide whether he wants to discard the communication or choose one of the action options shown.

Improved user experience in the Web Client

The Web Client has also become a first-class client for desktop users. It meets the requirements of most users of an organisation, whether PC or Mac users. Thanks to the continuation of the improvements of Dynamics NAV 2016 with regard to simplicity, productivity and performance, Dynamics NAV 2017 optimises this experience even further – especially for first time users.

For example, new users can use assistants to learn new concepts, be guided by setups and installations or facilitate data input. In addition, revised tool tips display information and help on many fields and actions while the corresponding processes are worked on to the user. Moreover, the use of familiar function keys also helps to optimise workflows. For example, “ESC” can be pressed to end a page immediately or “F5” can be pressed to update data in the browser without having to reload the page completely.

In addition to the features described, Dynamics NAV 2017 also offers other improvements, such as the tap and hold action, brick layout and an optimised performance. It also supports more FactBoxes, iOS 9 and 10, Windows 10 Mobile and iPad Pro and offers much more.

Microsoft Dynamics NAV 2017 – Attributes, Categories and Illustrated Item List

The current ERP release from Microsoft, Dynamics NAV 2017, includes several new features that make daily work significantly easier. Extremely useful functions are the new item attributes and categories, as well as an illustrated range overview.

Dynamics NAV 2017 gives the possibility to define own product attributes (e.g. colour or size) and assign them to the corresponding item, so the user is able to refine and structure his article range much more better. Therefore, depending on individual requirements, any number of attributes can be logged and used, even multiple allocations are no problem. Assigning the respective attributes helps the user to filter items based on their attributes, and to find and organize them more easily within the range. The well-arranged item structure makes product registration and the addition of items to sales orders easier.

Definition and allocation of attributes in Dynamics NAV 2017
Definition and allocation of attributes in Dynamics NAV 2017

 

Filtering of attributes in Dynamics NAV 2017
Filtering of attributes in Dynamics NAV 2017

Product categories also ensure a better hierarchical structuring of the items. While the previous version of the ERP system only offered one main and one hierarchical level, the Dynamics NAV 2017 version will enable multiple hierarchy levels to be added to the main hierarchy level, which can be defined specifically and in multiple languages. Items can be accordingly allocated to the respective categories. Finally, they will automatically inherit the attributes allocated to the category with and without values, which in turn ensures consistency across related items, saving considerable amounts of time during allocation.

Allocation of item categories in Dynamics NAV 2017
Allocation of item categories in Dynamics NAV 2017

In Dynamics NAV, the opportunity to equip items with suitable images enables a visually appealing illustration of the product range. Since the launch of the 2017 version, these can be displayed in different sizes within the item list, ensuring a particularly clear presentation, as can be found in online shops. The user is able to allocate the items better, saving time searching for certain products.

Item images in Dynamics NAV 2017
Item images in Dynamics NAV 2017

 

Microsoft Dynamics NAV 2017 – Deeper Office 365 integration

Microsoft’s goal while developing the new Dynamics NAV version 2017 has been connecting the two worlds of Dynamics NAV and Office 365 as closely as possible. The principal focus is the expanded interaction with Outlook.

An Outlook add-in offers the possibility to access the financial data or information of his business contacts and customers from Outlook and to produce and send quotes to them directly.

Outlook integration in Dynamics NAV 2017
Outlook integration in Dynamics NAV 2017

The mentioned functions are normal pages that can be expanded by developers at any time according to the requirements in each case.

Professional e-mail templates can be generated, containing images and invoice information with items, amounts, due dates and payment conditions. The templates can be used when sending e-mails to the customers.

Document layouts in Dynamics NAV 2017
Document layouts in Dynamics NAV 2017

The front pages of the e-mails are generated in RDLC or Word report layout using NAV Report and enable a uniform appearance of all e-mails with attached PDF documents. The distribution of company-wide standardized templates ensures consistent appearance towards the customer – regardless of the message sender and the recipient device. The opportunity to create different layouts for different occasions (e.g. seasonal business) provides for particular flexibility.

E-Mail with attached PDF invoice
E-Mail with attached PDF invoice

Optimal interaction through contact Synchronisation

In addition, Dynamics NAV 2017 allows the user to get the contacts from the ERP system synchronised with Office 365 by means of contact synchronisation without leaving the application. In this way, for example, contacts can be added and updated in Outlook and subsequently synchronised with Dynamics NAV 2017. The contact synchronisation can be performed not just manually, but also daily or weekly with the automatic background synchronisation. A contact filter in Dynamics NAV ensures that only the required contacts are synchronised.

Microsoft Dynamics NAV 2017 – PayPal invoice link and upgrade of OCR service

Since end of October, the latest release of Microsoft’s ERP solution Dynamics NAV 2017 has been available. Many of the new features help to simplify users’ daily work with the system – including in financial accounting. Particularly significant new features include a new PayPal link in invoice documents and the upgrading of the OCR service which was introduced in the 2016 version.

In this age of online banking, along with PayPal, Microsoft is responding with a special innovation, offering the chance to insert a hyperlink for the online payment service into the invoice.

Invoice with PayPal link
Invoice with PayPal link

By clicking on this link, customers are forwarded directly to PayPal, allowing them to pay the respective invoice more conveniently and more quickly online. The necessary invoice information is transferred to PayPal by Dynamics NAV, so the customer has just to confirm the payment.

PayPal Login
PayPal Login

The link can also be attached subsequently to sales invoices that have already been booked. In addition, Dynamics NAV 2017 allows the user to flexibly configure which documents should contain a PayPal link. The link can be added to both individual invoices and all invoices as standard with the corresponding Settings.

Payments configuration
Payments configuration

Improvement of e-services

To simplify the completion of sales processes for users, the previous version of Dynamics NAV introduced a special OCR service. Along with the introduction of the PayPal invoice link, the OCR functionalities have now been upgraded.

With the text recognition service from Lexmark, incoming receipts in PDF format (scanned or received electronically) can be converted into a structure which is easily processed by the ERP system.

So far it has only been possible to transmit header data and invoice amounts via the OCR service to a partial extent. Dynamics NAV 2017 simplifies this process as the article and general ledger account lines are also extracted. Invoice capture with OCR can be seen to be especially valuable for repeat invoices, since items can be determined easily using cross-references (e.g. the manufacturer). In addition, the new visual Lexmark website helps with checking invoices as well as with recognizing creditors and items.

More information on the use of the OCR service in Dynamics NAV is available in our blog article “Incoming invoice process with OCR in Microsoft Dynamics NAV 2016” and in the following Video:

Lexmark Invoice Capture Service
Lexmark Invoice Capture Service

Microsoft Dynamics NAV 2017 officially available

As announced a few weeks ago, Microsoft has now officially launched its latest release Dynamics NAV 2017 on the market. According to Microsoft, the new version of the ERP system puts the worlds of NAV and Office 365 closer together, enhances the platform in different areas and creates completely new opportunities with various apps and Extensions.

Dynamics NAV 2017 Features
Quelle: Microsoft

With the release of Microsoft Dynamics NAV 2017, users and developers have now the following new functions, enhancements and improvements available:

  • Linked directly to Office 365 for easier navigation between Dynamics NAV and Office applications, such as Outlook or Excel as well as Power BI integration
  • Numerous functional enhancements in Financial Management and E-Everything (e.g. improvement of OCR services, cash flow, financial reports, faster payment of invoices thanks to integrated links to payment services such as PayPal and simplified creation of account categories)
  • Integration of Cortana Intelligence for the specific analysis and use of business data and generation of intelligent forecasts and decision making – calculated by powerful machine learning
  • Enhanced user experience due to numerous web, app, and phone client improvements as well as Smart Notifications, which guide users through processes relevant to the context and an Assisted Setup Wizard, which supports the setting up and importing of data, besides other things
  • Improved CRM integration through simplified usage within Dynamics NAV and enhanced CRM functions
  • Simplified categorization, management and filtering of articles by allocating article attributes and enhancing sales documents
  • Many new options for users thanks to helpful extensions that are provided by the already rolled out AppSource (e.g. Quick Box and PayPal)
  • Numerous other new features, such as the integration of Power Apps to create and publish streamlined apps and Microsoft Flow to link various cloud-based data and services as well as many enhancements for developers (e.g. additional object types)

You will soon be able to obtain detailed information regarding the feature highlights mentioned and many other new functions in Dynamics NAV 2017 in our new Dynamics NAV 2017 blog series.

On November 1st, Microsoft also released its new cloud-based business solution Dynamics 365 on the basis of Dynamics NAV 2017 in North America and Canada. We will keep you informed about its content and differences to the “traditional” NAV.